26-116 Health and Safety Clerk (Student) - #229043

HEALTH & SAFETY CLERK (STUDENT)

POSITION OVERVIEW

We’re looking for a motivated and detail-oriented Health and Safety Clerk (Student) to support our corporate Occupational Health and Safety (OHS) team. In this hands-on and collaborative role, you will provide administrative, project, and operational support that contributes to the effectiveness and continuous improvement of our health and safety programs.

Working with a moderate degree of independence, you will support activities such as program and document review, systems and information management, training administration, and field support initiatives. Assignments may be self-initiated or provided by the Health & Safety Advisor or designate, and will be completed using sound judgment, accuracy, and attention to detail in accordance with established policies, procedures, and safety requirements.

You will play an important role in supporting operational and OHS improvements through practical involvement in documentation management, records maintenance, inspections, awareness initiatives, and other safety program activities. Your work will help ensure information is accurate, accessible, and aligned with organizational standards.

Success in this role will be measured by the quality and reliability of your work, your initiative, your ability to meet assigned objectives, and the level of service you provide.

KNOWLEDGE, SKILLS AND ABILITIES

• Review, revise, and assist in the development of safe work procedures, with priorities established based on risk level and operational requirements.

• Conduct reviews of existing risk assessments, identify gaps, and support the development or revision of assessments and related documentation.

• Review OHS-specific onboarding materials and provide recommendations to improve content, organization, and effectiveness.

• Review OHS-related intranet content to identify outdated information, duplicate content, broken links, and opportunities for improved usability.

• Support the updating, filing, organization, and maintenance of OHS information and records within various systems.

• Update, maintain, verify, and organize employee training records and other OHS administrative documentation.

• Review current CORE and other safety training requirements and identify opportunities to support in-house delivery of training such as fall protection, confined space awareness, basic PPE, and working around mobile equipment.

• Assist in the development, updating, formatting, and organization of OHS training materials, presentations, and reference resources.

• Support site safety inspections by helping identify priority areas, participating in inspections, and documenting findings or follow-up items.

• Assist with OHS program refresh initiatives and safety awareness activities, including Key of the Month and similar initiatives.

• Review and validate Safety Data Sheet (SDS) inventories to support accuracy, completeness, and compliance requirements.

• Provide general administrative, research, records management, and project support to ongoing OHS and operational improvement initiatives.

• Perform other related duties as assigned, consistent with the position.

EDUCATION AND EXPERIENCE

• Enrolled in, or recently completed, post-secondary education in Occupational Health and Safety.

• Some related experience in occupational health and safety, administration, records management, training coordination, research, or program support is preferred.

• Experience reviewing and organizing documents, records, or training information in an office or operational environment is an asset.

• Proficiency with Microsoft Office and the ability to learn and work within systems such as SharePoint and Laserfiche.

• Demonstrated ability to research, review, and organize information with a high degree of accuracy and attention to detail.

• Ability to review policies, procedures, training materials, and safety documentation and identify gaps, inconsistencies, and opportunities for improvement.

• Ability to maintain accurate records and manage documents within electronic filing and information management systems.

• Ability to communicate effectively in writing and verbally with a variety of internal contacts.

• Ability to work independently within assigned responsibilities while contributing effectively in a team environment.

• Ability to establish priorities, manage multiple tasks, and meet deadlines in a structured work environment.

• Strong working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

• Working knowledge of occupational health and safety principles, practices, and administrative processes is preferred.

• Ability to work in both office and field environments and adhere to all applicable safety requirements.

• Ability to exercise tact, discretion, and confidentiality in handling information and records.

HOURS OF WORK

40 hours weekly

REQUIRED LICENCES, CERTIFICATE & REGISTRATIONS

Valid Driver’s Licence in the Province of British Columbia

EQUITY STATEMENT

At the City of Maple Ridge, we are dedicated to cultivating an inclusive culture that actively values and embraces diversity. We strive to attract and retain a talented, diverse workforce that is broadly reflective of the community we proudly serve. Accommodations are available on request for candidates taking part in all aspects of the selection process by contacting [email protected].

WHAT WE OFFER YOU:

The City of Maple Ridge is a great place to work with competitive compensation packages that include the Municipal Pension Plan, a strong employee wellness program and the opportunity for professional career growth and professional development. If you want to help shape a growing community in a municipality that strives for service excellence, then this is the position for you.

We thank all applicants for their interest, however, only those under consideration will be contacted.