Administrative Assistant - #229392

Who We Are
For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while continuously adapting, innovating, and investing in the future. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer
At RioCan, we believe our people are our greatest strength. We foster a welcoming, inclusive culture where employees can connect authentically, grow continuously, and bring their whole selves to work. Here, you’ll find opportunities to learn, lead, and make an impact every day

POSITION OVERVIEW:

This role is located at our Durham Centre location in Ajax. The role provides administrative support and help to ensure smooth day to day operations of the office and reports directly to the Regional Director, Operations – East GTA team.

RESPONSIBILITIES:

• Assisting the Property Management team with administrative work and providing coverage when needed;

• Greet tenants, contractors and visitors and be the first point of contact for their inquiries;

• Perform administrative tasks that including answering phones, mail pick up, scheduling and receiving deliveries and setting up meetings;

• Update the site contact and insurance information database for all tenants. Ensuring that the information is kept current and accurate;

• Update the site contractor information database and collect their insurance and WSIB information;

• Create memos and other internal communication;

• Create purchase orders (POs), processing cheques and EFTs, updating invoices, and tracking payments to vendors as required;

• Assist in the onboarding new tenants;

• Assist with tenant events;

• Maintain the kitchen and washroom areas and purchase perishable supplies;

• Purchase office supplies as required;

• General filing and maintenance of files;

• Log and maintain lost and found;

• Ensure office is open and readily accessible on schedule and coverage maintained;

• Other duties / projects as required.

QUALIFICATIONS:

• Minimum 1 year experience in an administrative role;

• Proven verbal and written communication skills;

• Proficient in Word, Excel and Outlook;

• Proven organizational skills and ability to meet deadlines;

• Detail-oriented;

• Exceptional customer service skills;

• Able to work both independently and as part of a team.

$51,500 - $71,000 a year The base salary range for this role reflects compensation for candidates at varying levels of experience and proficiency. The salary will be determined based on the successful candidate’s relevant competencies, including skills, experience, education, and our teams’ requirements The listed salary range does not include bonus and other total rewards. This role is eligible for participation in the company’s bonus program.
This posting is for an existing vacancy within our organization.
Why join RioCan?
We believe in rewarding you for what you do and investing in your career and long-term success. Our total rewards program is designed to help you thrive in every aspect of your life: physically, emotionally, financially, and socially. Here’s what we offer:
An Extensive Health and Benefits Program that includes health and dental benefits starting on day one, healthcare and wellness/lifestyle spending accounts, access to an employee family and assistance program, virtual healthcare services, and other resources to support your overall well-being
A Comprehensive Retirement Program to help prepare you for your future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan
Work/Life Balance that prioritizes you. Enjoy flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer
Professional Growth and Development opportunities to advance your skills and grow your career through our continuing education reimbursement, mentorship and leadership development programs, on-demand online learning, and cross-functional training opportunities
Additional Perks and Benefits that include paid time off, parental leave top-up, employee discounts, referral and recognition programs, and year-round opportunities to connect through community initiatives, committees, and social events
If you share RioCan’s values and a passion for real estate, we want to hear from you.
We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. People are at the core of who we are, and we respect that they have taken all paths to get here. RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process, please let us know, and we will be happy to work with you to meet your needs.

You can visit us at www.riocan.com and follow us on LinkedIn to learn more about who we are and what a career at RioCan can look like for you We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.