McMaster University

Date: 1 week ago
City: Hamilton, ON
Contract type: Full time

Job Description Number


Pay Grade


Job Title

Administrative Assistant (I)


35 hours per week

Education Level

2 year Community College diploma in Office Administration or related field of study.

Career Level

Requires 2 years of relevant experience.

Job Description


  • Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
  • Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
  • Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
  • Schedule and coordinate a variety of meetings and events including room bookings, agendas, catering and travel arrangements.
  • Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
  • Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports, and publications.
  • Provide policy and procedure information to others.
  • Gather and compile the paperwork required to facilitate hiring and payment processes.
  • Collect, verify, and input data into a variety of spreadsheets and databases.
  • Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
  • Write a variety of formal notes and records such as meeting minutes.
  • Update and maintain information on websites and social networks.
  • Format, word process, edit, and proofread a variety of documents and materials.
  • Apply standard mathematical skills such as calculations, formulas, and equations to perform routine calculations.
  • Monitor and order office supplies.
  • Source and obtain pricing information for office supplies and equipment.
  • Set up and maintain filing systems, both electronic and hard copy.
  • Classify, sort, and file correspondence, records, and other documents.
  • Update and maintain confidential files and records.
  • Handle sensitive material in accordance with established policies.
  • Assemble, copy, collate, and disseminate a variety of documents and materials.
  • Open and distribute incoming mail and faxes.
  • Prepare outgoing mail, faxes, and courier shipments.

Skills and Qualifications:

  • 2 year Community College diploma in Office Administration or related field of study.
  • Requires 2 years of relevant experience.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

  • Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
  • Faculty of Health Sciences HR Office at ext. 22207, or
  • School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Personal Caregiver

Bayshore HealthCare, Hamilton, ON
6 days ago
Bayshore is growing and we are seeking Personal Caregivers who are looking for flexible hours. We offer casual home and community care jobs. Personal Support Worker (PSW) or Health Care Aide (HCA) Certificate is welcome but not required. At Bayshore, you create special moments for clients every day. If your calling is to “be the difference” by providing outstanding care,...

Registered Nurse

OR PACU, Hamilton, ON
2 weeks ago
 Job Description - Registered Nurse (111995) : Nursing : Ontario-Hamilton This position will be located at: Juravinski Hospital : OR PACU : Regular Full-time Hours per week: 0.01 : 1 Union Code: ONA Local 70 : 37.9300 - 54.3700 Hourly : Mar 26, 2024, 4:00:00 AM : Apr 10, 2024, 3:59:00 AM  Unit Summary The Surgical Team at the Juravinski...

Medical Secretary

3 weeks ago
 Job Description - Medical Secretary (111912) : Administrative/Service : Ontario-Hamilton This position will be located at: McMaster University Medical Centre : LAB OFF ADMIN : Temporary Part-time Hours per week: 18.75 : 1 Union Code: CUPE 7800 : 29.8620 - 30.4714 Hourly : Mar 19, 2024, 4:00:00 AM : Mar 27, 2024, 3:59:00 AM  Unit Summary The Hamilton Regional Laboratory...