Administrative Assistant - YYC - #181519

Unifi


Date: 3 weeks ago
City: Calgary, AB
Contract type: Full time
Job Details

Description

Essential Functions

  • Maintain strict confidentiality of all station personnel records and any other employee information.
  • Maintain personnel records of active and inactive employees
  • Coordinate local airport badge/pass process.
  • Manage employee uniform program.
  • Compile reports, and prepare billing information.
  • Ensure required posting and corporate information are updated and displayed as required.
  • Open, sort, and distribute incoming correspondence.
  • Draft internal/external communications to the correct person and/or department.
  • Support onboarding activities such as entering new hire information, benefits enrollment, new hire orientations, etc,
  • Attendance tracking and schedule monitoring using the Kronos timekeeping system
  • Support hiring and recruitment initiatives (Ie. Recruitment events, new hire tracking, etc.)
  • Process payroll and employee status changes in our Human Resource Information System, UKG
  • Assist with employee engagement activities
  • Support Operations with assisting with shift/vacation bids, reporting, etc.
  • Supporting the HR manager with tasks such as monitoring and tracking leaves, reporting, etc.
  • Setting up meetings and taking minutes.
  • Other duties as assigned.

Experience

  • 3 year(s): Minimum 3 Years of office administrative experience
  • Proficiency with Microsoft Office products (Excel, Word, PowerPoint)
  • Experience working with the Kronos application, UKG, and/or payroll experience.
  • WCB reporting/tracking experience

Abilities

  • Ability to handle a large range of emails.
  • Ability to multitask, prioritize, and keep organized.

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