Administrator - #231806

Up To 5% Discretionary Bonus

Calgary, AB, CA


 


 Builder of the Year 28 Times. Picture a career with us.

As the Nostalgia Administrator, you play a key role in supporting both the Sales and Construction teams throughout the homebuilding journey. You are highly organized, detail-oriented, and thrive in a fast-paced environment where accuracy, customer service, and communication are critical.

• Support both Sales and Construction teams with administrative and operational functions.


• Prepare meeting minutes, reports, presentations, correspondence, agendas, and related documentation.


• Provide a variety of administrative functions like managing databases and filing systems. Coordinate communication between Sales, Construction, Service, Accounting, Trade Partners, and Homeowners.


• Ensure customer files are complete, accurate, and processed in a timely manner.


• Track deposits, commissions, rebates, referrals, inventory updates, lot information, and price changes.


• Support construction administration by coordinating inspections, holdback processing, deficiency tracking, trade documentation, and follow-up on deadlines and commitments.


• Produce weekly, monthly, and quarterly reports for leadership teams.


• Provide exceptional customer service while responding to inquiries from homeowners, staff, and trade partners.


• Identify opportunities to improve processes, accuracy, and efficiency.

• 3–5 years of experience in residential homebuilding, sales administration, construction administration, or a related field.


• Strong proficiency with Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint).


• Experience with CRM systems and construction management software; FAST and BuildPro experience is considered an asset.


• Post-secondary education in Business Administration, Construction Administration, or a related discipline is considered an asset.


• Exceptional organizational skills with strong attention to detail and accuracy.


• Proven ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.


• Strong written and verbal communication skills with the ability to collaborate effectively across departments and with external partners.


• Customer-focused professional who demonstrates confidentiality, professionalism, and sound judgment.


• Proactive problem-solver who takes initiative and works effectively with minimal supervision.


• Strong technical aptitude with the ability to learn new systems and continuously improve processes and efficiencies.


• Accurate and timely processing of sales and construction documentation.


• On-time completion of weekly, monthly, and quarterly reporting.


• CRM, FAST, BuildPro, website, and customer portal information maintained accurately.


• Purchase agreements, lot agreements, deposits, commissions, and rebates processed within established timelines.


• Meeting agendas and minutes distributed accurately and promptly.


• Customer inquiries and requests are handled professionally and efficiently.


• Construction administration tasks completed with minimal errors and within required timelines.


• Strong internal customer satisfaction across Sales, Construction, Accounting, and Leadership teams.


• Continuous improvement initiatives that enhance efficiency and accuracy.

• Salary range: $58,000 - $70,000


• Flexible health and dental benefits.


• Opportunity to participate in a unique Jayman Employee Investment program.


• Customized Training Programs. Continuing education is a focus at Jayman, and you have the opportunity to participate in annual education & training.


• Opportunity for growth and career advancement.


• Employee Discounts.


• Social Club events.


• On-site gym & parking.

Do you see the potential? Are you ready to be part of the lifestyle? Join the award winning Jayman BUILT team. Please apply with your resume and cover letter

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=f365331c-8337-4cd0-889d-3a12856b99a3&ccId=9200728479188_2&type=JS&lang=en_CA

We thank all applicants for their interest; however, only those selected for an interview will be contacted. No telephone or agency inquiries please.