Advising Assistant - #229204
University of Guelph
Date: 1 day ago
City: Guelph, ON
Contract type: Full time
Location:
Guelph, ON, CA, N1G 2W1
#job-location.job-location-inline { display: inline; }
Primary Category Page: Staff and Management
Division: Office of Registrarial Services
Requisition ID: 2571
Department: Academic Advising
Position covered by the Collective Agreement with USW Local 4120
Temporary full-time from 06/10/2026 to 06/10/2027
Temporary Absence of the Regular Incumbent
If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)
General Purpose
The Office of Registrarial Services is seeking to hire an Advising Assistant to provide front-line advising support and administrative coordination within an academic advising office. Reporting to a Senior Academic Advisor, this role plays a critical part in supporting students’ understanding and navigation of academic policies, procedures, and degree requirements, while ensuring timely triage and referral to Academic Advisors and campus partners.
The Advising Assistant works with a diverse student population and is expected to contribute to a welcoming, inclusive, and respectful environment that supports student success and belonging.
This is a fast-paced, student-facing role that requires sustained attention, emotional intelligence, and the ability to manage high volumes of inquiries during peak academic periods.
Duties and Responsibilities
Provide routine academic guidance to students on program regulations, course selection, and university policies.
Serve as a first point of contact for advising inquiries via email, phone, and in-person, including triaging same-day requests and walk-ins.
Support student self-service by managing online appointment booking systems and developing advising resources (e.g., bulk email, webpages, videos) with the guidance of the Senior Academic Advisor
Maintain and manage confidential student records in accordance with privacy and institutional policies.
Communicate regularly with Academic Advisors and alert them to complex student situations.
Liaise with faculty and campus units to resolve student issues and ensure accurate information sharing.
Assist with advising-related communications, reporting, bulk emails, and the maintenance of advising tools and systems.
Requirements
Two-year community college diploma in administration, undergraduate degree preferred.
2-years of previous experience.
Strong interpersonal, communication, time management, and organizational skills
Demonstrated ability to work effectively with individuals from diverse backgrounds and to support equitable access to academic advising and university services.
Ability to work independently, manage competing priorities, and exercise sound judgment.
Knowledge of (or ability to quickly learn) university academic policies, procedures, and student information systems.
Proficiency with standard office and student information technologies (e.g., Colleague, WebAdvisor, MS Office).
Employee Type: Regular
Position Number: 10091005
Classification: USW, Local 4120 Salary: Band 4
USW Local 4120 Wage Grid
Posting Date: 06/16/2026
Closing Date: 06/23/2026
Guelph, ON, CA, N1G 2W1
#job-location.job-location-inline { display: inline; }
Primary Category Page: Staff and Management
Division: Office of Registrarial Services
Requisition ID: 2571
Department: Academic Advising
Position covered by the Collective Agreement with USW Local 4120
Temporary full-time from 06/10/2026 to 06/10/2027
Temporary Absence of the Regular Incumbent
If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)
General Purpose
The Office of Registrarial Services is seeking to hire an Advising Assistant to provide front-line advising support and administrative coordination within an academic advising office. Reporting to a Senior Academic Advisor, this role plays a critical part in supporting students’ understanding and navigation of academic policies, procedures, and degree requirements, while ensuring timely triage and referral to Academic Advisors and campus partners.
The Advising Assistant works with a diverse student population and is expected to contribute to a welcoming, inclusive, and respectful environment that supports student success and belonging.
This is a fast-paced, student-facing role that requires sustained attention, emotional intelligence, and the ability to manage high volumes of inquiries during peak academic periods.
Duties and Responsibilities
Provide routine academic guidance to students on program regulations, course selection, and university policies.
Serve as a first point of contact for advising inquiries via email, phone, and in-person, including triaging same-day requests and walk-ins.
Support student self-service by managing online appointment booking systems and developing advising resources (e.g., bulk email, webpages, videos) with the guidance of the Senior Academic Advisor
Maintain and manage confidential student records in accordance with privacy and institutional policies.
Communicate regularly with Academic Advisors and alert them to complex student situations.
Liaise with faculty and campus units to resolve student issues and ensure accurate information sharing.
Assist with advising-related communications, reporting, bulk emails, and the maintenance of advising tools and systems.
Requirements
Two-year community college diploma in administration, undergraduate degree preferred.
2-years of previous experience.
Strong interpersonal, communication, time management, and organizational skills
Demonstrated ability to work effectively with individuals from diverse backgrounds and to support equitable access to academic advising and university services.
Ability to work independently, manage competing priorities, and exercise sound judgment.
Knowledge of (or ability to quickly learn) university academic policies, procedures, and student information systems.
Proficiency with standard office and student information technologies (e.g., Colleague, WebAdvisor, MS Office).
Employee Type: Regular
Position Number: 10091005
Classification: USW, Local 4120 Salary: Band 4
USW Local 4120 Wage Grid
- Tentative evaluation; subject to final review.
Posting Date: 06/16/2026
Closing Date: 06/23/2026
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