Assistant, Total Rewards (HR Office Support) - #195635

This is a temporary full-time assignment up to twelve (12) months.

In a health care setting, Human Resources teams provide essential behind the scenes support so that clinical staff can stay focused on patient care. As the Assistant, Total Rewards (HR Office Support), you’ll provide essential administrative support that keeps documentation accurate, timelines on track, and daily processes running smoothly. You’ll gain foundational experience into the systems, workflows, and service standards that define Total Rewards in a hospital setting. Fast-paced, service-driven environments like ours will develop the habits and knowledge required to confidently support a large workforce.

Is this you?

Accuracy matters, and you thrive in roles where attention to detail makes all the difference. Whether you’re updating employee records, processing personnel changes, or verifying sensitive information, your meticulous approach ensures nothing slips through the cracks. You understand that even small errors can have significant downstream effects, and you take pride in double-checking your work to ensure smooth, error-free operations. Your ability to manage multiple tasks without sacrificing quality makes you an essential part of the HR team, keeping processes running seamlessly.

Are you someone who enjoys creating positive first impressions? In this role, you'll provide backup support for our HR office reception, serving as the first point of contact for both employees and visitors. Your warm, welcoming approach and strong communication skills will help ensure everyone feels supported and respected. By answering questions, and addressing concerns, you will help create a welcoming atmosphere for those seeking HR services.

If you are an early career HR professional looking for an opportunity to grow, this is an ideal opportunity. You’ll gain hands-on experience across a variety of HR functions, from front-line customer service to supporting key processes. This role offers you the chance to learn from a talented team while developing foundational skills in a dynamic, real-world setting.

About The Total Rewards Team

At Sinai Health, we believe in investing in our people. The Total Rewards team plays a key role in this by developing and managing programs that promote the well-being of over 7,000 employees, both professionally and personally.

We offer competitive compensation and innovative benefits programs designed to enhance the employee experience at Mount Sinai and Hennick Bridgepoint Hospitals. Our team collaborates closely with leaders to ensure these programs reflect the diverse needs of our workforce.

As Sinai Health evolves, we continuously adapt our strategies to stay aligned with organizational priorities. By fostering a positive and equitable workplace, we help maintain employee engagement and support long-term satisfaction.

In This Role You Will

• Provide administrative support to the Total Rewards team, including data entry, participating in audits, filing and benefits administration
• Support the onboarding process for new employees by printing documentation from the KICS system and organizing for new hire file entry
• Review submitted forms for completeness and accuracy; following up in the event of incomplete or conflicting information
• Assist with audit for data entry including validation of new hire entries and document retrieval for internal or external audits
• Provide front desk coverage during breaks and vacations, including responding to phone and in-person inquiries, monitoring HR inbox and voicemail.
• Assist and send onboarding and benefits enrollment communications, including welcome emails with Dayforce login credentials and benefit enrollment packages for full-time employees
• Maintain the employee filing system, including organizing and filing HR documents
• Perform other duties consistent with the job classification as required
  
  

Job Requirements

Mandatory

• Successful completion of a college diploma in human resources or related field from an accredited educational institution
• 1 year of recent and related experience
• Applicants with proven equivalent and related training and experience may also be considered
  
  

Preferred

• Previous experience working within a large and complex health care environment
• Successful completion of internship/co-op placement
  
  

Skills and Knowledge

• Solid working knowledge of Microsoft Office, especially Excel, Word, Outlook, and PowerPoint
• Strong attention to detail, with the ability to handle confidential information with care and professionalism
• Good judgment and problem-solving skills, with a willingness to take initiative as needed
• Ability to stay organized and manage multiple tasks in a busy and fast-paced environment
• Professional and courteous communication style when interacting with staff, leaders and union partners
• Demonstrated satisfactory work performance and attendance history
  
  

If this sounds like you and you feel ready to build your career within human resources, apply now and let us know why you’d be a great addition to our team.