Contracts Manager - #192860

Job Description

The Contracts Manager will lead Fleetway’s contracting and subcontracting functions, playing a pivotal role in ensuring compliance with Canadian government contracting regulations and supporting operational readiness through strategic vendor and subcontractor management. This role oversees the full contract lifecycle—from drafting and negotiation to execution and close-out—ensuring alignment with company objectives and client expectations.

As the primary liaison with our parent company’s legal and finance departments, the Contracts Manager will provide expert guidance on contract terms, obligations, and risk mitigation. Key responsibilities include managing subcontracts, monitoring vendor performance, and approving Statements of Work (SOWs) and purchase orders. Additionally, this role will support surge capacity by identifying and managing temporary labour firms and subcontracting agencies.

Responsibilities

Contract Management

• Lead the full lifecycle of contracts and subcontracts, including drafting, negotiation, execution, and close-out.
• Ensure compliance with Canadian government contracting regulations and internal company policies.
• Review and approve Statements of Work (SOWs), purchase orders, and contract amendments.
  
  

Subcontracting & Surge Capacity

• Identify, evaluate, and manage relationships with temporary labour firms and subcontracting agencies.
• Develop and maintain a roster of pre-qualified subcontractors to support surge hiring and project demands.
  
  

Vendor & Invoicing Oversight

• Manage vendor relationships, including onboarding, performance monitoring, and issue resolution.
• Oversee the invoicing process to ensure accuracy, timeliness, and compliance with contract terms.
  
  

Client Engagement

• Serve as the primary point of contact with clients during contract initiation and negotiation.
• Collaborate with internal teams to ensure contract deliverables meet client expectations.
  
  

Cross-Functional Collaboration

• Liaise with the parent company’s legal and finance departments to ensure alignment and compliance.
• Provide guidance and training to internal teams on contract terms, obligations, and best practices.
  
  

Qualifications

Education:

Bachelor’s degree in Business Administration, Law, Supply Chain Management, or a related field.

Experience:

• 8–10+ years of progressive experience in contract management, with a strong emphasis on Canadian government contracting.
• Demonstrated experience managing subcontracts and vendor relationships, preferably in a technical or engineering environment.
• Strong knowledge of procurement processes, legal terminology, and risk management principles.
  
  

Additional Requirements:

Candidates much be eligible to obtain security clearance.

Fleetway’s Commitment to Diversity: We are committed to building an inclusive workplace and encouraging applicants from underrepresented groups. If you don’t meet all listed qualifications but bring unique perspectives and experiences, we’d still love to hear from you!

About Us

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

• We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
• We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
• Flexible work hours (with core hours)
• We have Mental Health first aid trained staff in all offices
• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
• Ability to save for your future with our company matching RRSP program
• 15-week maternity leave top-up program
• Employee & Family Assistance Program
• Annual health & wellness reimbursements
• Business casual work environment, with casual Fridays
• A slick company jacket that will definitely make you the envy of your friends