Executive Assistant - #183937

Coordinate and manage multiple executive calendars, including scheduling meetings, appointments, and travel arrangements

Arrange and prepare materials for meetings, including agendas, presentations, and necessary documentation. Ensure that meeting rooms are equipped, and logistics are arranged appropriately

Handle all aspects of travel planning and logistics, including international travel, flight bookings, hotel accommodations, ground transportation, and visa arrangements as needed.

Be the primary point of contact for external stakeholders and vendors, keeping communication channels professional and courteous to build strong relationships and partnerships

Lead the planning, coordination, and execution of large events, such as recognition ceremonies, team-building activities, and company-wide celebrations. Ensure smooth logistics, exceptional guest experiences, and adherence to budget constraints

Conduct monthly reconciliation of leaders’ and department budget, ensuring accuracy and adherence to company guidelines

Proven 5+ years of experience as an executive assistant or similar role, supporting technology executives

Excellent organizational and time management skills, with the adaptability to prioritize tasks and meet deadlines

Exceptional written and verbal communication skills, attention to detail, and the ability to thrive in a fast-paced environment.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software like MS Teams.

Ability to handle confidential information with discretion and professionalism

Passion/ interest in technology and industry trends is a plus

Employee discounts on awesome tech from day one

Flexible health benefits and wellness program

TFSA and RRSP programs

100% matched company pension plan

Training programs to build new and transferable skills