Executive Assistant (Temporary) - #178848

Reporting to the Director of Specialized Markets, the Executive Assistant will collaborate closely with the VP of Specialized Markets to support and provide high-level administrative support to the VP, ensuring seamless operations and enabling the VP to focus on sales and strategic initiatives.

Key Responsabilities

Administrative Support to the VP of Specialized Markets :

• Provide comprehensive administrative support to the VP;
• Act as the primary point of contact between the VP and internal/external stakeholders;
• Manage emails, phone calls, expense reports, and budget tracking for the VP.
  
  

Communication And Document Management

• Draft, proofread, and edit correspondence, reports, presentations, and other business documents;
• Coordinate and prepare internal and external communications, including member and partner communications;
• Maintain and organize confidential files, records, client websites, and document cataloguing systems.
  
  

Meeting Organization and Follow-up :

• Prepare agendas, motions, materials, and meeting notes, ensuring follow-up on action items;
• Coordinate with internal and external partners to collect necessary information and documents for meetings.
  
  

Project And Workflow Management

• Collaborate with other departments to facilitate project execution;
• Identify and implement opportunities to improve processes and workflows;
• Oversee materials and payments handled by the accounting department.
  
  

Operational and Problem-Solving Support :

• Address and resolve administrative and operational issues as they arise;
• Prepare and coordinate reports, presentations, and strategic documents.
  
  

The Ideal Candidate Will Have The Following Qualifications

• College diploma;
• Minimum of 3 years of administrative support experience, preferably in an executive setting;
• Strong analytical abilities;
• Punctuality, reliability and proactivity;
• Keen attention to detail;
• Excellent organizational skills, time-management skills and problem-solving skills;
• Capability to handle sensitive information;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools;
• Capability to work independently as well as collaboratively within a team;
• Strong willingness to learn;
• Flexible and adaptable to changing priorities;
• Strong written and verbal communication skills.