Extra-Mural Administrative Support - #226480

Competition # EM25185, Full Time Permanent, Provincial role –Saint John EMP Unit

Closing date: June 10, 2026

COMPETITION NUMBER

EM25185

CLASSIFICATION NAME

Extra-Mural Administrative Support

POSITION TITLE

Extra-Mural Administrative Support

CLASSIFICATION CODE

1020

BARGAINING UNIT

CUPE 1252

UNIT LOCATION

Provincial role –Saint John EMP Unit

STATUS

Full time permanent

FULL TIME EQUIVALENT

1.0

HOURS OF WORK

0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements.

ANTICIPATED START DATE

As soon as possible

ANTICIPATED END DATE

Not applicable

SALARY RANGE

As per collective agreement

LANGUAGE REQUIREMENT

Written and spoken competence in English and French is required.

CLOSING DATE

June 10, 2026

JOB SUMMARY

The Extra-Mural Administrative Support will provide administrative support services for EMP Enhanced Care Coordination in Schools. This role will support all team members throughout the province.

Duties include but are not limited to:
Registration/Admission Duties

Processes referral requests for the EMP Enhanced Care Coordination in Schools program;
Process tasks to staff, enter medical diagnosis and lab tests in the appropriate technology operating system;
File and maintain patient charts in the appropriate technology operating system; and
Perform other requirements related to Electronic Health Record System such as enrollment, scanning, microfilming and archiving files.

Administrative Support Duties

Greets individuals and provides them with appropriate assistance and support;
Answers telephone, screens callers, takes and relays messages, identifies problems and forwards to appropriate staff; provides information as required;
Performs general office duties such as data entry, photocopying, faxing, filing, processing mail;
Creates and types documents such as reports, letters, forms, tables;
Maintains the inventory of office equipment and supplies;
Maintains required database information, compiles required statistics and produces reports;
Schedules and organizes meetings and/or events and records, types and distributes minutes;
Coordinates travel arrangements;
Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences;
Perform financial duties such as accounts receivable/payable and process all employees’ expenses; and
Perform other tasks as delegated from manager to meet the organization’s operational needs.

REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS:
High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses, or equivalent;
One year of previous work experience is required;
Proficiency, in Microsoft Office, office management systems and procedures;
Ability to work efficiently as a member of the team, possess strong interpersonal and communication skill;
Strong organizational and planning abilities with attention to detail and problem-solving skills;
Excellent time management skills and ability to multi-task and prioritize work;
Able to work all shifts as assigned, maintaining a good attendance record;
A high regard for confidentiality; and
Submit a valid and clean criminal record check.

All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered.

Note: For any positions in the St. Stephen EMP unit, a valid Canadian passport or Nexus card will be required.

If you are interested in working with a dynamic team of professionals and possess the necessary qualifications, submit your resume.

We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.

EM/ANB Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.