Fund Development Coordinator - #231315

Behind every meaningful donor relationship is someone who keeps the details, systems, and follow-through beautifully on track.

Bow Valley Palliative is looking for a Fund Development Coordinator to support the fundraising work that makes compassionate, community-based palliative care possible across the Bow Valley.

This is a role for someone who is highly organized, detail-oriented, warm with people, and proud to be the person who makes sure nothing important falls through the cracks. You will support donor stewardship, donation processing, fundraising administration, database management, grant coordination, and event support.

You do not need to be the loudest person in the room. You do need to be thoughtful, accurate, professional, and comfortable working in a mission-driven environment where the work matters.

What you’ll do

In this role, you will help keep our philanthropy program organized, responsive, and moving forward. Your work will include:

• Acting as a first point of contact for donors, community members, event participants, and partners
• Responding to inquiries with warmth, professionalism, and discretion
• Maintaining accurate donor records in eTapestry
• Preparing donor materials, proposals, gift agreements, stewardship reports, and presentations
• Supporting grant applications and reporting
• Processing donations, including cash, cheques, phone, and drop-in gifts
• Issuing charitable tax receipts accurately and on time
• Supporting fundraising events, including Golf for Hospice and other donor engagement activities
• Generating reports, data exports, and donor information as needed
• Organizing files and documents in SharePoint and eTapestry
• Helping improve systems, processes, and follow-through across fund development

What we want to see on your resume

Please show us the experience and skills you bring that are relevant to this role, including:

• Experience in non-profit administration, fundraising coordination, donor support, office administration, or a related role
• Strong administrative and organizational experience
• Comfort working with databases, spreadsheets, and digital filing systems
• Proficiency with Microsoft Office
• Experience handling confidential information responsibly
• Any experience with donor databases such as eTapestry, or similar systems
• Examples of work where accuracy, follow-through, and attention to detail were essential

What we will explore in the interview

We know a resume never tells the whole story. In the interview, we will be interested in learning more about:

• How you build trust and rapport with people, especially in sensitive or emotional situations
• Your judgment, discretion, and ability to treat others with dignity and respect
• How you manage competing priorities without losing important details
• How you respond when there is an error, donor concern, or process breakdown
• How you collaborate with a team while also owning your own work
• Examples of initiative, follow-through, and improving a process or system
• Why this work and this organization matter to you

This role is a great fit if you:

• Care deeply about purpose-driven work
• Take pride in being organized, accurate, and dependable
• Like improving systems and making work easier for others
• Can balance professionalism with warmth
• Communicate clearly, kindly, and confidently
• Understand that donor experience is built through both relationships and details

Work details

This is a permanent role based in Canmore, Alberta, with hybrid flexibility. Some in-office work is required due to the nature of the role. The role is designed as a full-time position at 40 hours per week, though we are open to discussing a part-time arrangement for the right candidate.

Preference will be given to candidates who live in the Bow Valley, though we will also consider qualified candidates from surrounding communities. This role reports to the Director of Philanthropy.

About Bow Valley Palliative

Bow Valley Palliative is a registered charity located in beautiful Canmore, Alberta. We serve individuals and families across the Bow Valley and are a dedicated, growing team.

Our vision is to create a community where every individual has easy, barrier-free access to high-quality, compassionate care throughout their palliative journey. By collaborating with local partners, we aim to empower individuals to live with dignity, comfort, and support in their own community, surrounded by the care of family and loved ones.

In addition to our programs in community, we are also building a new centre, the Pestell Centre for Compassionate Care, here in Canmore.

Ready to apply?

If this sounds like work you would be proud to do, we would love to hear from you. Please apply with your resume and a short cover letter telling us why this role and Bow Valley Palliative matter to you. Bow Valley Palliative is committed to creating a respectful, inclusive workplace and encourages applications from all qualified candidates.