Legal Assistant - #189371

Wesgroup Properties started as a family business in British Columbia more than 60 years ago and today is one of Western Canada’s largest private real estate companies with a diversified portfolio spanning across residential and commercial real estate. We own and manage over 4 million square feet of commercial and multi-family real estate and have built thousands of homes in dozens of communities. With the active projects in our development pipeline, the asset portfolio will grow to over 5 million square feet during the next five years.

Our operations are vertically integrated, encompassing land acquisition, construction, finance, design, marketing, sales, leasing, and property management. We have a long history of looking forward and we are dedicated to conducting business in line with our values of adaptability, accountability, relationships, and observing The Golden Rule without fail.

PROFILE SUMMARY

Wesgroup is poised for substantial growth over the next several years and in preparation for this exciting and challenging phase, we are actively seeking a highly engaged, driven and experienced Legal Assistant to join our team.

This is a fantastic opportunity to contribute to a dynamic organization while expanding your legal administrative career in a collaborative and forward-thinking environment.

Reporting to the Associate General Counsel, you will support the Legal Team, with a focus on billing coordination, administrative support and corporate entity management.

KEY ACCOUNTABILITIES

Legal Operations & Billing Support

• Open and manage Legal Tracker files for billing purposes.
• Coordinate with accounting and external law firm billing teams to ensure accurate payment coding.
• Track legal invoices and ensure timely processing through the accounting system.
• Process expenses such as professional fees and conference registrations.

Administrative & Event Support

• Manage subscriptions and renewals for legal resources (e.g., CLEBC, CBABC, BC Paralegals Association).
• Support internal events such as lunch & learns: manage invites, book rooms, coordinate catering, and assist with PowerPoint presentations.
• Monitor the Legal Services inbox and triage notices and requests.
• Prepare document packages for signing and scan finalized documents.
• Support file and folder organization in accordance with internal project structures (with training).

Corporate Entity & Document Management

• Assist with corporate entity management, including drafting annual resolutions and updating minute books using Athennian.
• Prepare and maintain corporate organization charts.
• Facilitate third-party access to corporate entity information.

Knowledge Management

• Assist with the management of the Wesworld Legal Services intranet page, including maintaining legal templates.
• Support AI-assisted document review processes as they evolve (training provided).

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

• Completion of an accredited Legal Administrative Assistant program or certificate/diploma in a related field.
• Experience in a legal environment, particularly billing and file management.
• Real estate and entity management experience an asset.
• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint; Excel and SharePoint are a plus).
• Familiarity with Athennian and Legal Tracker is a strong asset.
• Strong organizational skills and attention to detail.
• Excellent communication (both written and verbal) and interpersonal skills.
• Proactive with the ability to manage multiple tasks and deadlines independently with minimal supervision.
• Ability to exercise discretion with confidential and sensitive issues.

KEY COMPETENCIES

• Organizational & Time Management Skills - You thrive in a fast-paced environment and can juggle multiple tasks with precision.
• Technical Proficiency - You’re comfortable with legal tech tools and eager to learn new systems.
• Communication & Interpersonal Skills - You communicate clearly and professionally with internal and external stakeholders.
• Initiative & Adaptability - You’re proactive, resourceful, and open to evolving responsibilities.
• Confidentiality & Professionalism - You handle sensitive information with care and integrity.

EXPECTED COMPENSATION

• Annual Base Salary: The expected salary range for this role is $55,000 - $70,000 per annum. Actual offered salary will depend on individual experience, qualifications, geographic location, market conditions for the role, and internal equity.
• Annual Bonus Program: Wesgroup offers a competitive Annual Bonus Program that is intended to financially reward eligible employees for their contribution to the Company’s financial and overall success.

WHAT WE OFFER

• An entrepreneurial environment that enables people to do their best work and make a meaningful contribution to our local communities.
• A competitive compensation package with robust and extensive health benefits including a generous Health Care Spending Account.
• A Lifestyle Spending Account which includes coverage for fitness, daycare, and eldercare costs. Wesgroup also covers the cost for all employees to attend two fitness classes per week at partnering fitness facilities to promote wellbeing.
• A fun and inclusive culture supported by an employee-led Culture Committee with sponsorship from the President & CEO, providing you with opportunities to participate in group workouts, team sports, company-wide social events or celebrations, and other great initiatives.
• Wesgroup supports a broad range of community initiatives through donations and employee volunteer activities, including five paid days off to volunteer your time each year and give back to our communities.
• The Wesgroup Store, stocked with amazing name-brand apparel and items to purchase using points earned for milestones, participation, and going above and beyond.
• A brand-new, beautifully designed office downtown with incredible views of the ocean and North Shore mountains, directly across the street from the Burrard sky train station.

HOW TO APPLY

If you are interested in exploring this exciting opportunity to join one of Western Canada’s largest real estate companies, please visit our website at https://wesgroup.ca/careers/ and apply with your resume and cover letter today. We thank all applicants for their interest; however, only those selected for follow-up will be contacted.