Payroll & Benefits Administrator - #229065

Who We Are Pro Builders Supply Ltd. operates Home Hardware locations in Canmore, Cochrane, Airdrie, and Olds, AB, as well as a manufacturing facility in BC, supporting a wide range of consumer and contractor home improvement needs. We pride ourselves on providing top-quality building materials and exceptional customer service to contractors and customers alike.

We're Pros at helping Pros!

About the Role

We’re looking for a detail-oriented and knowledgeable Payroll & Benefits Administrator to join our Human Resources team, working 32 hours a week, out of our Airdrie Home Hardware location.

In this role, you’ll take ownership of payroll and benefits administration, ensuring everything runs accurately and on time while supporting employees and managers across the organization. You’ll be a trusted go-to for payroll and benefits questions, playing an important role in keeping things running smoothly behind the scenes.

What You’ll Do Payroll Administration

• Process weekly payroll , including timesheet review, data entry, and validation within ADP
• Administer earnings and deductions (commissions, RRSPs, garnishments, adjustments)
• Monitor vacation accruals, overtime, and statutory pay for accuracy and compliance
• Manage payroll records and supporting documentation
• Prepare final pay and Records of Employment (ROEs) for terminations
Troubleshoot payroll discrepancies and liaise with payroll providers

Benefits & Compensation

• Administer employee benefits, including enrollments, changes, and terminations
• Coordinate RRSP contributions and reporting
• Support employee leaves, LTD coordination, and benefits continuation
• Reconcile monthly benefits invoices and payroll deductions
• Assist with annual compensation processes (bonus, COLA)
Liaise with benefits carriers and vendors

Compliance & Reporting

• Ensure compliance with payroll legislation, CRA requirements, Employment Standards, and WCB
• Prepare and submit payroll-related reports and filings
• Support year-end payroll processes including reconciliations and T4s
Maintain organized, audit-ready records

Employee Support

• Respond to employee and manager inquiries regarding payroll, benefits, and systems
• Provide guidance on pay statements, vacation, and statutory pay
• Support onboarding and offboarding related to payroll and benefits
Communicate updates, deadlines, and process changes

HR Systems & Coordination

• Maintain accurate employee records in ADP and related systems
• Support onboarding setup and documentation
• Track training and certifications (e.g., safety, first aid)
• Prepare reports for HR, Finance, and Operations
Identify opportunities to improve payroll and benefits processes

Here’s What We Have to Offer

• Competitive Wage and Annual Bonus
• Group Health Care Benefits; including Extended, Dental, and Paramedical
• RRSP Matching
• Employee Store Discount
• Training and Education Advancement Opportunities
• Great Team Environment
Work-Life Balance / Flexibility

Pro Builders is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
What We’re Looking for in You

• Post-secondary education in payroll, accounting, business administration, or related field
• 2–4 years of payroll and benefits administration experience
• Strong working knowledge of Canadian payroll legislation, including provincial requirements for both Alberta and British Columbia, as well as CRA regulations
• Advanced proficiency in Microsoft Excel (critical) and Word, with the ability to manage and reconcile complex payroll data
• Experience with payroll systems (ADP preferred)
• High level of accuracy and attention to detail in a fast-paced environment
• Strong organizational, communication, and problem-solving skills
• Ability to handle confidential information with discretion

Nice to Have:

• Payroll Compliance Professional (PCP) designation (or working toward)
• Experience with benefits administration and vendors
Multi-location or retail environment experience

Apply Now to Become Part of the Home Team! If you are a detail-driven payroll professional who thrives in a collaborative environment, we’d love to hear from you

Our recruitment process includes interviews, a series of short assessments, as well as reference and background checks.

We appreciate your interest. Only those selected for an interview will be contacted by our recruitment team.

#HP