Personal Assistant - House Manager #2000 - #194167

Summary

Our client is seeking a highly organized and proactive Personal Assistant / House Manager to oversee the smooth daily operations of their private residence. This position is key to ensuring a luxurious, well-run home environment and providing high-level support to the family. The ideal candidate is detail-oriented, service-driven, and capable of anticipating and meeting the family's needs with discretion and professionalism.

This position requires flexibility and availability to travel with the family between Montreal, Miami, and Tel Aviv frequently. Suitable candidates must hold a valid passport (or be able to obtain one) and can travel freely.

Key Responsibilities

Home & Lifestyle Management

• Oversee and coordinate all daily household operations.
• Maintain inventories and manage procurement of groceries, household supplies, and supplements.
• Run errands (e.g., grocery shopping, pharmacy, banking, miscellaneous tasks).
• Prepare the home each morning (e.g., tea/coffee trays, light tidying).
• Serve beverages and meals with discretion and attentive service.
• Replenish water in designated areas (e.g., night tables, gym).
• Open packages, manage returns, and handle incoming deliveries.
• Assemble small furniture and baby equipment; conduct light handyman tasks.
• Ensure daily garbage and recycling are managed.
• Keep garage organized and clean.
  
  

Property & Maintenance Oversight

• Monitor the cleanliness and maintenance of the residence.
• Coordinate repairs and service appointments with contractors and vendors.
• Oversee household technologies, including security and automation systems.
  
  

Vehicle Management

• Inspect vehicles regularly for mechanical or safety concerns.
• Keep vehicles clean (interior/exterior) and ready for use.
• Schedule maintenance (e.g., oil changes, tire rotation) and maintain service records.
• Track mileage and fuel usage.
• Provide occasional transportation for family members.
  
  

Administrative & Scheduling Support

• Manage and track incoming gifts and coordinate gift purchases and acknowledgements.
• Organize and communicate daily and weekly schedules.
• Relay phone messages, take notes, and track important reminders.
• Provide proactive updates on appointments, meetings, and deadlines.
  
  

Pet Care

• Walk dogs daily and ensure they receive adequate exercise.
• Schedule grooming and veterinary appointments.
• Maintain inventory of pet food and supplies.
  
  

Requirements and Qualifications

• Minimum 5 years of experience in a similar role.
• Fluent in English and French (oral and written).
• Strong organizational and leadership skills.
• Exceptional time management and multitasking abilities.
• Excellent verbal and written communication.
• Ability to work independently with minimal supervision.
• Hands-on and practical; able to perform light repairs and assembly.
• Tech-savvy; comfortable using standard software tools.
• Valid driver’s license and clean driving record.
• Strong knowledge of local traffic laws and safe driving practices.
• Professional appearance and demeanor.
• Ability to remain composed and effective under pressure.
  
  

Additional Information

• Schedule: Monday to Friday, 9 a.m to 5 p.m. (flexibility required).
• Live out.
  
  

How To Apply

You are invited to submit a resume to [email protected] or by applying online.

We thank all applicants for their interest, but only those selected for an interview will be contacted.