Project Administrator - #195203

Req ID: 486050

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Roles And Responsibilities

• Comply with and ensure conformance by Alstom and Project stakeholders to CCIM (Contracts, Claims and Insurance Management) document, and alerts PM if non-conformance is observed, as per the requirements of the CCIM.
• Contribute to data collection and manages collected data in order to sustain correspondence and document/justify Alstom positions.
• Participates with the preparation of data and provides document management and basic level analysis for the negotiation of claims and counterclaims.
• Keep records related to compliance with all contractual requirements (performance, delivery dates, quantity, variations…).
• Participate and assist PM with the correspondence management by analyzing incoming correspondence.
• Manages with the PM, the closure all correspondence (incoming and outgoing) and maintains correspondence logs to facilitate KPI reporting.
• Establish and maintains a common, central document management system(s) for project(s) to which she/he is assigned.
• Assist with the collection of all of the necessary elements for the preparation of the commercial proposals of the variation orders and prepare, with appropriate input from project and other internal sources, the first draft for PM review.
• Provide general administrative support for the project core team which includes but is not limited to the recording and distribution of project team meeting minutes and action items, scheduling of meetings.
• Alert systematically PM of any event preventing a smooth running of the project.
• Other duties as assigned by PM in support of successful project execution such as invoicing, liasining with other internal departments and maintaining customer relations .
  
  

Candidate Requirements

Education Requirements: college diploma or bachelor’s degree in a relevant field such as

• Business Administration
• Project Management
• Office Administration
  
  

Experience Requirements

Minimum of 1 year administrative experience in a similar role is highly regarded

• Document control and correspondence tracking
• Data collection and reporting
• Using Microsoft Office tools (Excel, Word, SharePoint)
• Working with cross-functional teams
  
  

Preferred Skills & Attributes

• Strong organizational and communication skills
• Ability to analyze and escalate issues
• Comfortable working in fast-paced, multi-stakeholder environments
• Proactive and detail-oriented
  
  

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type: Graduate Job