Project Coordinator - #227128

Description

The Project Coordinator derives authority from the Project Manager and/or partners of the company and is granted full authority to perform the duties set forth in this job description. The PC will promote a harmonious relationship between the Project Manager, sub trades and clients, who must work closely together, this authority must be coordinated with that of the Project Superintendent. Our goal is to complete our projects ahead of schedule and within budget by utilizing the expertise of all members of the team to the fullest. As an experienced Project Coordinator you will be reporting directly to the Project Manager and or partners of the company, this position is responsible for assisting with the overall project performance and administrative direction for each project. Introduction: The Project Coordinator primary responsibilities for PRD consists of the following:

• Effectively and accurately communicate relevant project information to project team
• Perform general administrative & record keeping functions including the review and distribution of project documentation, correspondence, minutes and field review reports, maintenance of project files, logs, drawings, specification, submittals, and RFIs. Track and manage RFI(s), transmittal's, shop drawings, site instructions, contemplated change notices and change orders
• Assist with procurement and delivery
• Work with PM to maintain billing, scope, materials, and other job objectives
• Support subcontract management and processing of invoices and progress claim
• Assist in the coordination of change orders management process by securing pricing from vendors and subcontractor, review and submit all data received for project management team to review and approve
• Prepare project closeout documents by collecting warranties, O & M materials, and equipment start up records if applicable

Duties

• Effectively and accurately communicate relevant project information to project team
• Perform general administrative & record keeping functions including the review and distribution of project documentation, correspondence, minutes and field review reports, maintenance of project files, logs, drawings, specification, submittals, and RFIs. Track and manage RFI(s), transmittal's, shop drawings, site instructions, contemplated change notices and change orders
• Assist with procurement and delivery
• • Work with PM to maintain billing, scope, materials, and other job objectives
• Support subcontract management and processing of invoices and progress claim
• Assist in the coordination of change orders management process by securing pricing from vendors and subcontractors, review and submit all data received for project management team to review and approve
• Prepare project closeout documents by collecting warranties, O & M materials, and equipment start up records if applicable.

Specific Duties:

• Provide the Project Manager and Superintendent support with overall project performance including project start up, budget costs, schedule, project status, and efficient project close out
• Develop and maintain excellent relationships with sub trades and clients
• Manage change order processes, including pricing, negotiating, processing and assessing cost and schedule impact prior to reviewing with the Project Manager
• Assist with project budgeting on CM projects
• Administrating RFI and shop drawing, including updating all logs and control sheets.
• Develop performance status reports for the Project Manager regarding cost forecast, schedule and safety.
• Assist the Project Manager by issuing subcontracts and monitoring their progress
• Assist the Project Manager with chairing project meetings, and recording minutes
• Assist the Project Manager with schedule development, and completion
• Assist the Project Manager with establishing project safety & environment programs and providing proactive leadership
• Enforce contractual responsibilities with subcontractors
• Involved in all facets of project closeout, including archiving documents, maintenance/warranty manuals, deficiencies and warranty work
• Apply for building permits, occupancy permits as required
• Prepare contracts, request proof of insurance and retrieve WCB notices, etc.

The above outline of duties is not arranged in order of priority. These duties are not meant to restrict initiative, but rather to describe minimum activities. These duties will from time to time be altered by the Project Manager and or the partners to suit the ongoing needs of company.

Qualifications

The Project coordinators function is essential to the successful operation of projects. He/she must have the following skills/ abilities.

• A thorough knowledge and background in the construction industry · Maintain a high degree of integrity, loyalty and honesty; not divulge to outside parties information of a confidential nature pertaining to the company's operations or bids
• The ability to get along with people and to communicate in a professional manner with Owners, Inspectors, Architects, and others having a direct interest in a project being constructed · Ability to carry out the duties described in the job description in an efficient manner · Ability to prioritize multiple tasks and duties with various deadlines
• Ability to work in a team setting
• Self-motivated individual
• Energetic - engaged personality that takes on complex challenges with enthusiasm. Willingness to embrace any task assigned to them
• Driven - self-motivated and driven to push things forward no matter the circumstance
• Independent - ability to communicate effectively with team and take instruction from Project Manager, but also act authoritatively on your own
• Honest - willingness to admit when you've made a mistake and take ownership
• Administrative - ability to track budgets, change orders, field reports, weekly progress reports etc.
• Personable - able to build and maintain solid relationships with coworkers and clients
• Communicator - good at proactively with sub-trades and team, strong verbal & written communication skills
• Organizer- meticulous in project organization

This permanent, full-time position requires a motivated individual who demonstrates integrity, honesty, energy and teamwork to be a fit within our culture. PRD offers the opportunity to work on challenging, high profile projects and provides competitive compensation to the qualified candidate including:

• Paid training opportunities
• Volunteer & social activities
• Competitive wage and benefits package

You have passion and are a Team Player. You see the glass as half full, not half empty. Applicants must be legally entitled to work in Canada without sponsorship.

Education

Requirements

• Post-secondary, technical education (BCIT) (TRU) or similar in a construction or industry-related program
• 3-5 years construction experience in a similar role
• Proficient in, Microsoft Project, Word and Excel
• Be proficient in the following computer programs: Outlook or similar email system, Maestro database (or similar database system) Preferred but not required
• Be proficient in blueprint reading
• Be prompt and pose strong time management/coordination skills
• Be a precise and clear communicator (both verbal and written)

Additional Info

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Vision care

Benefits

• Extended health care
• Dental care
• Vision care
• Disability insurance
• Life insurance
• Paid time off
• RRSP matching
• Flexible schedule
• Mileage reimbursement
• Company events