Project Coordinator Facilities Management - #180566

Job Summary

In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Project Coordinator reports to the Director, Facilities Management, Project Management Office, and will support various construction and planning projects across the PHSA portfolio. The role is responsible for supporting project management deliverables, communications, and contract administration. Supports team efforts with internal and external partners on ongoing programs and initiatives to improve the designated project objectives and deliverables. Coordinates one or multiple projects, varying size and scope in a complex and changing multidisciplinary environment.

Duties/Accountabilities

• Coordinates the planning and implementation of assigned facilities projects, from the initial planning and design stages through to implementation and completion; provides support by communicating policies and priorities, monitoring work and ensuring issues are resolved or escalated to appropriate level(s) to meet project budget, schedule, deliverables and user requirements.
• Liaises with various internal and external stakeholders; conveys information and responds to queries, concerns, etc. with respect to project status, design and construction matters; provides frequent clear and concise reports to leadership
• Provides project support to Project Leaders/Managers on single projects or portfolios of projects by assisting with project planning and coordination, maintaining and coordinating information flow and project records including proposals, contracts, risk/issues registries, work plans and timelines, change requests, meeting agendas and minutes, project decisions and approvals, submittals, plans, manuals, status reports, financial reports, and related quality and risk management processes.
• Arranges for procurement of furniture and minor equipment; liaises with vendors, develops and implements relocation plans, schedules and coordinates equipment installation, coordinates movers, and engages IT, Housekeeping, Security and other internal service providers to align with project timelines; minimizes client disruption and downtime during move process.
  
  

Qualifications

A level of education, training and experience equivalent to a Bachelor’s degree in Engineering, Architecture or related building technology discipline supplemented with three (3) to five (5) years’ recent related experience with facility projects within a large complex organization, or an equivalent combination of education, training and experience. Project Management Professional designation considered an asset.

General understanding of capital project implementation processes; familiarity with construction drawings and construction specifications. Knowledge of project management principles and methodologies, works well with significant amounts of information and managing small details. Thinks analytically and conceptually; questions and challenges the status quo to identify issues, solve problems and design and implement effective processes across systems and stakeholders. Works well independently as well as a member of a team within a dynamic project environment with changing priorities. Creates an engaging environment where others have meaningful opportunities and the resources to fulfill their expected responsibilities.</job_