Property Administrator (14-month Contract) - #180393

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The Property Administrator is responsible for providing accounting, reconciliation, and lease administration support to the Manager, Property Administration and property management team at Hillcrest Mall. The primary focus is accounts receivables, arrears control, lease administration, attending to internal and external correspondence, liaising with tenants to resolve account issues, and preparing summaries and reports for Management Information at the site and head office level.

As a member of this team, you will be responsible for:

Accounts Receivable

• Work collaboratively with the Property Administration team to collect all rents under the lease and general invoices for all Hillcrest Mall business units
• Initiate collection procedures regarding past due rent(s) and account balances; placing phone calls, preparing statement of accounts, drafting collection and default letters in accordance with specific terms of the lease(s)
• Record daily deposits, including wire transfer payments to appropriate tenant account by using JD Edwards
• Analyze rental accounts to identify short payments, remittance of rents, and confirm with lease where it is required
• Track and oversee collection and refunds of construction and security deposits
  
  

Lease Administration

• Work collaboratively with the Property Administration team to set-up and review new and renewal leases while ensuring compliance with the lease administration policy.
• Calculate and bill additional lease costs including but not limited to percentage rent, utility invoices and construction invoices
• Ensure the accurate set up of storage license agreements are inputted into JD Edwards
• Generate manual invoices to reflect the revenue of specialty leasing tenants/vendors generated as executed documentation
• Assist with annual budget, quarterly reforecast and monthly revenue accruals
  
  

Reporting

• Prepare monthly over 90 days Accounts Receivable report for balances
• Update and discuss with Property Administration team those outstanding accounts which should be considered for bad debt provision or write off
• Review and provide explanations for monthly audit package
• Review of management reports in Oasis and JD Edwards to ensure accurate data entry
• Participate in weekly meetings to discuss outstanding accounts and action plan to settle accounts
  
  

Other

• Work on other duties and/or special projects as assigned
• Building relationships with tenants and vendors
  
  

To Succeed In This Role, You Have

• Must have a post-secondary education in a related field (i.e. Business Administration or Accounting)
• Minimum 2 years of Property Administration experience, preferably in a retail environment
• Advanced proficiency using Microsoft Office applications (i.e. Word, Excel, Outlook)
• Previous experience using JD Edwards is considered a strong asset
• Detail oriented with strong organizational skills and the ability to multitask and prioritize competing projects; must be flexible to react to changing priorities
• Strong communication and interpersonal skills, and a team player
  
  

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.