Proposal Specialist - #104800


Date: 1 week ago
City: Ottawa, ON
Contract type: Full time

For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world better every day.


Ottawa, ON
Remote, CAN

Job Type

Full Time

Position Overview

The Proposal Specialist will work with Calian’s Business Units to generate compliant proposals, while adhering to timelines and due dates, with a consistent look and feel commensurate with Calian’s corporate image.

This role allows for someone to learn quickly and to take on more responsibility as they master their role. You will benefit from the ability to self-manage your day while meeting routine deadline expectations. Weekly team meetings will ensure that you are well versed in the team’s goals and can share your goals with your colleagues.

Collaborative problem solving, and innovation is encouraged!


  • Coordinate with the service lines and support the proposal efforts from start to successful completion, including establishing schedules and coordinating the collection of information for proposal responses
  • Participate in proposal kickoff, requirements and strategy meetings
  • Assist in writing, reviewing and editing content to ensure compliance with Government and Private industry requests for proposals
  • Format proposal responses in accordance with established style and content requirements
  • Assist recruiters qualifying candidates and ensure compliance (candidate matrices, candidate tracking sheets)
  • Create, maintain and update proposal content used for RFP responses
  • Monitor various procurement websites and listings for new opportunities
  • Manage multiple assignments congruently under pressure and deadlines
  • Ensure proper closeout procedures are completed
  • Provide back-up to other team members as needed
  • Other related duties as required


  • A relevant post secondary education or equivalent experience
  • 2-3 years experience writing, editing and responding to Request for Proposal documents is desirable
  • Strong written and oral communication skills
  • Must be fluent in MS Office (Word, Excel, Outlook etc.)
  • Strong proof reading skills with a focused attention for detail
  • Excellent organizational skills
  • Proven ability to work within a team environment
  • Strong interpersonal skills
  • Flexibility to work overtime
  • Ability to work independently with little supervision

Additional Requirements

  • The ability to obtain a Canadian Government Level Security Clearance at the Secret level
  • If located in the Ottawa area, working out of the office 1-2 days per week may be required as needed but remote work is an option
  • This is an 18 month contract position

How we hire

    Our approach Experience and accommodations CV and cover letter tips Interview tips Our decision

Perks and benefits

    Flexible work hours Robust company-paid benefits Generous time off package A balanced approach to work and life Stock purchase plan RRSP program* Work from home options

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