Receptionist - #184950

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

We are seeking a skilled and friendly receptionist to join our team. As a receptionist, you will be the first point of contact for our company, providing a warm and professional welcome to all visitors and callers. Your primary responsibility will be to ensure the efficient and smooth operation of the front desk area while maintaining a high level of customer service and professionalism.

This role requires excellent communication skills, a positive attitude, and the ability to multitask in a fast-paced environment.

This is an in-person role based at the Dagmar Construction office (a fully owned subsidiary of Bird Construction) in Ajax, ON.

What You Will Be Doing

• Greet visitors, answer phones, and receive general email inquiries, directing them as appropriate.
• Maintain phone lists, process all incoming mail, and handle incoming and outgoing courier deliveries and faxes.
• Review, distribute, match, and copy accounts payable documentation.
• Manage inventory, promotional goods, kitchen snacks, and office keys; order office supplies and use the postage machine.
• Maintain, track, and order office supplies for both the office and job sites.
• Arrange catering as requested and book boardroom meetings.
• Contact building maintenance as required and coordinate the resolution of minor/ongoing concerns.
• Assist in the coordination of corporate events.
• Order business cards for new and existing employees.
• Assist with other areas as identified by the Business Services Manager as necessary.
  
  
  

What We Are Looking For

• Diploma in Office or Business Administration.
• 5 years of reception and/or administrative assistance experience.
• Good knowledge of MS Teams for call management and internal communications.
• SAP experience and knowledge are an asset.
• Proficiency with Microsoft Office Suite, including but not limited to Excel, Word, and Outlook.
• Outstanding verbal and written communication skills, along with exemplary customer service skills (e.g., courteous and professional demeanor; the ability to interact at all organizational levels; discretion, tact, and diplomacy; strong judgment in responding to inquiries).
• Sound judgment in supporting the overall success of the team and efficiently and effectively completing tasks/assignments/projects while adding value to the process.
• Hands-on self-starter with a high degree of initiative, attention to detail, and exceptional organizational and time management skills.
• Demonstrates a sense of urgency and a strong commitment to achieving goals, with the ability to work in a challenging, fast-paced environment.
• Ability to work within tight deadlines and prioritize work to achieve them.
• Excellent relationship-building skills.
• Ability to work collaboratively in a multi-disciplinary team with a positive attitude.
  
  
  

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.