Receptionist - #193907

Toronto - Ontario - Canada

About The Role


As a CBRE Receptionist, you will play a vital role in supporting the day-to-day operations of Property Management Office. This role provides administrative and reception support, ensuring efficient office operations while delivering excellent service to both internal and external clients. You will work collaboratively with the property management team and be responsible for a range of tasks, including ordering supplies, managing boardroom bookings, maintaining office cleanliness, processing invoices, and handling various administrative duties.

This position is part of the Property Management team, which is responsible for operating buildings on behalf of clients.

What You’ll Do

• Provide reception services, including greeting and directing visitors, handling telephone calls and messages, and managing incoming/outgoing mail, faxes, and courier packages.
• Assist with the processing of vendor invoices, billings, expense reports, and accounts receivable.
• Process and track accounts payable functions, including purchase orders and invoice payments via company purchase card or Yardi.
• Order and maintain inventory of office supplies, stationery, and business cards.
• Maintain tidiness of reception, management office boardrooms and kitchen. Place catering orders on request.
• General administrative duties including preparation of tenant bulletins, memos, construction/renovation letters, and building services requests.
• Assist with the preparation of the annual property budget, prebills, and year-end adjustments, accounts payable, accounts receivable and invoice coding.
• Responsible for the day-to-day administration of Angus (310SERV) program and creating and distributing monthly benchmark reports.
• Assist with updating tenant records, creating contact lists and reports as required.
• Assist co-workers in daily tasks and special projects, ensure deadlines are met for day-to-day duties.
• Manage and oversee inventory and ordering of kitchen supplies, including beverages and snacks.
• Coordinate maintenance service calls and IT service requests as needed.
• Other duties as assigned.
  
  

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills, ability to calculate simple figures such as percentages, discounts, and markups.
• Working knowledge of telephone systems and ability to learn new technical software.
• Organized and detail-oriented with strong administrative and coordination skills.
• A team player who can work independently while following established procedures.
• Customer-service focused with strong communication skills.
• Proficient in basic financial processes, office management, and vendor coordination.
  
  

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.)

Service line: Advisory Segment