Site Administrator - #225575

About you:

Join us. Unleash your energy within.

If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector.

We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.

We are committed to our diverse and inclusive community – a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family-friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.

As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities.

We’re a disability-friendly employer and can make adjustments to support you to perform at your best during the recruitment process.

Our purpose and beliefs:

As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.

It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:

We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING

Read more about the Purpose, Beliefs and Guiding Principles that drive us:

Our vision for Diversity, Inclusion and Belonging:

We recognise that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.

Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability.

About the job:

Kent is looking for a Site Administrator to support the Saint John LNG Project (SJLNG) in Saint John, New Brunswick. This role is responsible for managing site-based administrative functions and payroll coordination to ensure accurate workforce records, timely payroll processing, and compliance with project and client requirements. The position plays a critical role in supporting site operations, workforce logistics, and reporting.





Skills and Responsibilities:

Responsibilities:



Payroll Coordination

Collect, verify, and process timesheets for site personnel in alignment with project schedules and work requirements.
Ensure accurate coding of hours, overtime, allowances, and project-specific pay rules.
Coordinate with HR and Payroll teams to ensure timely submission and issue resolution.
Maintain payroll records in compliance with company and client requirements.



Site Administration

Manage onboarding documentation including orientation records, certifications, and site access requirements.
Maintain personnel records, training matrices, and site tracking logs.
Coordinate workforce logistics and scheduling as required.
Provide administrative support to site leadership and department teams.



Reporting & Documentation

Generate weekly workforce reports including headcount, hours tracking, and payroll summaries.
Maintain accurate filing systems for project documentation (digital and physical).
Support audit readiness for payroll and workforce compliance.



Interface & Coordination

Liaise with HR, Payroll, Project Controls, and Site Management teams.
Support workforce planning and mobilization activities.
Assist with resolving employee inquiries related to payroll and site administration.





In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development.





Your knowledge/skills, education, and experience:

Knowledge/Qualification/Training/Certification:

Diploma or certificate in Business Administration, Accounting, or related field preferred.
5+ years of experience in site administration and/or payroll coordination in industrial or construction environments.
Strong knowledge of payroll systems, timekeeping processes, and workforce coordination.
Proficiency in MS Office (Excel, Word, Outlook).
Experience with workforce tracking systems and site logistics coordination.





Communication:

Excellent command of the English language in both oral and written communication and skills.
Ability to work with cross-functional teams in a fast-paced site environment.





Behavior/Core Competencies:

High attention to detail and accuracy.
Strong organizational and multitasking abilities.
Confidentiality and professionalism in handling sensitive information.





HSSEQ:

The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it’s clients and the governing authorities of the host country.





Details about the role:

Location: Saint John LNG Project (SJLNG), Saint John, New Brunswick
Relocation required: No
Travel required: No
Contract type: Project-based
Experience level: 5+ years