Staffing Scheduler (Full-time Permanent, Two Positions) - #226953

Staffing Scheduler (Full-time Permanent, Two Positions)

21 Sylvan Street, Kenora, ON, P9N 3W7

Employment Status

Full-time

Pension Dental Insurance Disability Insurance Health Insurance Life Insurance
Job Type
Full-time Permanent (Two Positions)

Hours
1.00 FTE

Rotating 3-week schedule consisting of 8-hour shifts, including rotating weekends. Please see the schedule outline below.

The staffing office operates 7-days per week with a three-person team; hours may be adjusted based on operational needs.

Flexibility may occasionally be required to work outside regular hours.

Classification
HRSCD

Department
Human Resources

Salary

$34.1671 to $38.2631
Closing Date
Friday, June 12, 2026

If this opportunity sounds like a great fit for you and you meet most of the essential qualifications we are looking for, we encourage you to apply and provide us more details about why you think you would be a great fit. LWDH is dedicated to ongoing professional development and continuing education opportunities to enhance skillsets and working experience.

Description

Reporting directly to the Employee and Labour Relations Manager, the Staffing Scheduler is responsible for the day-to-day coordination of departmental staff scheduling and long-term workforce scheduling across hospital units, including both nursing and non-nursing departments. This role ensures accurate maintenance of departmental master rotations and daily schedules, with ongoing updates and audits completed in the UKG system.

The Staffing Scheduler proactively monitors staffing needs, anticipates operational changes, and collaborates closely with leaders to ensure safe, appropriate staffing levels that align with patient care demands. This requires strong communication with internal departmental managers, leadership team members, and Executive Management, and the ability to interpret and apply collective agreement provisions, organizational policies, and employment legislation.

The successful candidate is a detail-oriented, forward-thinking individual who can independently manage competing priorities in a fast-paced hospital environment while contributing effectively to a three-person staffing team. Professionalism, diplomacy, adaptability, and sound judgement are essential.

Why Work with LWDH? In this position, there are many benefits to joining our team:

• 3 weeks paid vacation front-loaded
• Healthcare of Ontario Pension Plan enrolment, one of Canada’s largest defined benefit pension plans that includes inflation protections, survivor benefits, buyback options, and early retirement
• Desjardin Group Life Insurance coverage that includes basic life insurance, short/long-term disability coverage, and voluntary custom options
• Hospitals of Ontario Disability Income Plan coverage that includes short-term sick pay and long-term disability
• Green Shield Canada extended health benefits for single and family including dental/orthodontic services, prescription, health services, vision, hospital accommodation, etc.
• Relocation and accommodation packages and support
• Access to staff physiotherapy, onsite gym, Employee Assistance Program, staff wellness initiatives, an employee perks program, and much more!

Qualifications

• Completion of post-secondary education at the college level in a complementary discipline (eg. Business Administration, Medical Office Assistant)
• Strong customer service orientation, with sensitivity to employee needs and a high level of diplomacy and confidentiality
• Previous experience using scheduling software (UKG, MediSolutions an asset)
• Experience working in a unionized environment with demonstrated understanding of collective agreements, organizational policies, and employment legislation
• Proficiency in Microsoft Office Suite, SharePoint, and HRIS/scheduling systems
• Demonstrated cultural sensitivity and a commitment to reconciliation
• Strong analytical, problem-solving and critical-thinking skills
• Excellent written and verbal communication abilities
• Effective time management and organizational skills with the ability to prioritize under pressure
• Proven ability to maintain confidentiality and handle sensitive information
• Ability to work independently and collaboratively with minimal supervision
• Ability to remain composed and productive in a dynamic, high-volume environment
• Demonstrated commitment to ongoing professional development
• Ability to work flexible hours when required
• Reliable attendance record

Schedule Outline

WEEK 1
Day Employee A Employee B Employee C
Monday OFF 9-5 10-Feb
Tuesday 6-2 9-5 10-Feb
Wednesday 6-2 9-5 10-Feb
Thursday 6-2 9-5 10-Feb
Friday 6-2 9-5 10-Feb
Saturday 10-6 OFF OFF
Sunday 10-6 OFF OFF

WEEK 2
Day Employee A Employee B Employee C
Monday 6-2 OFF 10-Feb
Tuesday 6-2 9-5 10-Feb
Wednesday 6-2 9-5 10-Feb
Thursday 6-2 9-5 10-Feb
Friday 6-2 9-5 10-Feb
Saturday OFF 10-6 OFF
Sunday OFF 10-6 OFF

WEEK 3
Day Employee A Employee B Employee C
Monday 6-2 9-5 OFF
Tuesday 6-2 9-5 10-Feb
Wednesday 6-2 9-5 10-Feb
Thursday 6-2 9-5 10-Feb
Friday 6-2 9-5 10-Feb
Saturday OFF OFF 10-6
Sunday OFF OFF 10-6

WEEK 4
Day Employee A Employee B Employee C
Monday OFF 10-Feb 6-2
Tuesday 9-5 10-Feb 6-2
Wednesday 9-5 10-Feb 6-2
Thursday 9-5 10-Feb 6-2
Friday 9-5 10-Feb 6-2
Saturday 10-6 OFF OFF
Sunday 10-6 OFF OFF

WEEK 5
Day Employee A Employee B Employee C
Monday 9-5 OFF 6-2
Tuesday 9-5 10-Feb 6-2
Wednesday 9-5 10-Feb 6-2
Thursday 9-5 10-Feb 6-2
Friday 9-5 10-Feb 6-2
Saturday OFF 10-6 OFF
Sunday OFF 10-6 OFF

WEEK 6
Day Employee A Employee B Employee C
Monday 9-5 10-Feb OFF
Tuesday 9-5 10-Feb 6-2
Wednesday 9-5 10-Feb 6-2
Thursday 9-5 10-Feb 6-2
Friday 9-5 10-Feb 6-2
Saturday OFF OFF 10-6
Sunday OFF OFF 10-6

WEEK 7
Day Employee A Employee B Employee C
Monday OFF 6-2 9-5
Tuesday 10-Feb 6-2 9-5
Wednesday 10-Feb 6-2 9-5
Thursday 10-Feb 6-2 9-5
Friday 10-Feb 6-2 9-5
Saturday 10-6 OFF OFF
Sunday 10-6 OFF OFF

WEEK 8
Day Employee A Employee B Employee C
Monday 10-Feb OFF 9-5
Tuesday 10-Feb 6-2 9-5
Wednesday 10-Feb 6-2 9-5
Thursday 10-Feb 6-2 9-5
Friday 10-Feb 6-2 9-5
Saturday OFF 10-6 OFF
Sunday OFF 10-6 OFF

WEEK 9
Day Employee A Employee B Employee C
Monday 10-Feb 6-2 OFF
Tuesday 10-Feb 6-2 9-5
Wednesday 10-Feb 6-2 9-5
Thursday 10-Feb 6-2 9-5
Friday 10-Feb 6-2 9-5
Saturday OFF OFF 10-6
Sunday OFF OFF 10-6

WEEK 10
Day Employee A Employee B Employee C
Monday OFF 9-5 10-Feb
Tuesday 6-2 9-5 10-Feb
Wednesday 6-2 9-5 10-Feb
Thursday 6-2 9-5 10-Feb
Friday 6-2 9-5 10-Feb
Saturday 10-6 OFF OFF
Sunday 10-6 OFF OFF

WEEK 11
Day Employee A Employee B Employee C
Monday 6-2 OFF 10-Feb
Tuesday 6-2 9-5 10-Feb
Wednesday 6-2 9-5 10-Feb
Thursday 6-2 9-5 10-Feb
Friday 6-2 9-5 10-Feb
Saturday OFF 10-6 OFF
Sunday OFF 10-6 OFF

WEEK 12
Day Employee A Employee B Employee C
Monday 6-2 9-5 OFF
Tuesday 6-2 9-5 10-Feb
Wednesday 6-2 9-5 10-Feb
Thursday 6-2 9-5 10-Feb
Friday 6-2 9-5 10-Feb
Saturday OFF OFF 10-6
Sunday OFF OFF 10-6

We thank all applicants for their interest but advise that only those selected for further consideration will be contacted. Qualified applicants may be considered for other comparable positions or within the same classification other than this posted position.

Please prepare your application in accordance with the qualifications posted in the job advertisement. LWDH is a proud and active partner in the All Nations Health Partners Ontario Health Team, working collaboratively towards the development of a seamless, patient-centre healthcare system. Applications will be screened based on the posted qualifications.

LWDH is committed to the principles of equity, diversity, and inclusion and belongingness in our operations, throughout our workplace, and seeks to employ individuals who are committed to and value these principles.

We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this responsibility, LWDH will make appropriate accommodations, including alternative formats available. Please inform Human Resources of any accommodation(s) at any point throughout the recruitment and selection process to ensure your equal participation.

LWDH values the importance of creating a workplace that reflects the population it serves and promotes the representation of the Employment Equity groups as outlined by the Employment Equity Act (1993). Applicants are encouraged to self-declare at the time of application. For more information, to request an accommodation, or to report a frequently publicly posted advertised job posting, please contact the Human Resources Department at 807-468-9861 ext. 2393.