Virtual Executive Assistant - #181752

RS Breakers & Controls is an Original Equipment Supplier offering the largest inventory of new, reconditioned, and used-tested electrical equipment in Canada. RS specializes in life-extension solutions for multigenerational switchgear and power distribution systems, providing custom upgrades and turn-key solutions for aging electrical infrastructure. We are the source for new and vintage products, like-for-like replacements, accredited reconditioning and ANSI safety testing, retrofit upgrades, and even fully customized builds! We stock Molded Case Circuit Breakers, MCC Buckets and Motor Controls, Air Breakers, Panel Switches, Bus Plugs, Distribution Panel Boards, Transformers, and more. Physical locations in Mississauga, Saskatoon, and Calgary.

Join Our Team at RS Breakers & Controls!

Are you passionate about taking control of administrative tasks and processes? Do you thrive in a fast-paced environment where you can assist c suite professionals? If so, we want you on our team!

RS Breakers & Controls is seeking a Virtual Executive Assistant who will play a pivotal role in ensuring the smooth functioning of the President's/Owner’s day-to-day schedule, handling a wide range of administrative and executive support tasks. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role is fully remote, requiring excellent communication and self-management skills.

What You’ll Do

• Proactively manage and plan the President's schedule, appointments, meetings, conferences, events, and presentations, ensuring all logistical details are handled seamlessly.
• Organize the President’s daily schedule for efficient time management.
• Anticipate scheduling conflicts and prioritize commitments effectively.
• Serve as the primary point of contact between the President and internal/external stakeholders.
• Monitor, draft, and proofread emails, reports, and other correspondence on behalf of the President.
• Prepare meeting agendas, materials, and follow-up documentation.
• Coordinate domestic and international travel bookings and arrangements for the President.
• Prepare detailed itineraries and ensure travel plans align with the President's schedule.
• Assist the President in various projects and trade shows, handling logistics remotely.
• Provide research and analysis, create expense reports, and support budget planning.
• Maintain accurate records, databases, and digital filing systems.
• Support virtual event coordination and digital communication efforts.
• Perform various ad hoc administrative tasks as needed.
  
  

What We’re Looking For

• Minimum 10 years of experience as an executive assistant or similar role supporting c-level executives.
• A diploma or certificate in administration is an asset.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and sensitivity.
• Self-motivated and capable of working independently in a remote setting.
  
  

Why Join RS Breakers & Controls?

• Competitive salary and benefits package
• Growth opportunities within a thriving company
• A dynamic, supportive, and team-oriented work environment
• Hands-on training and professional development opportunities
  
  

Ready to Apply?

If you're passionate about sales and customer service, we'd love to hear from you! Please submit your resume and cover letter below. Applications will be reviewed on a rolling basis.

RS Breakers & Controls is an equal-opportunity employer dedicated to fostering an inclusive workplace. Accommodations are available upon request for candidates participating in the selection process.

This job posting has been crafted with the assistance of AI technology, ensuring clarity and alignment with our organization's goals and value