Indexing Registration Clerk - Health Information Services (HCH, Twin Oaks, MVMH, Eastern Shore)

Nova Scotia Health Authority
Part time Full day
$20 - $22 / hour
Ingramport, NS

Req ID: 125932

Company: Nova Scotia Health

Location: Central Zone, Cobequid Community Health Centre

Department: IMIT HIS Admitting & Registration CZ

Type of Employment: Casual Hourly PT long-assignment (80% FTE) x 1 position(s)

Status: Admin Professionals NSGEU position

Posting Closing Date: 23-Jan-22

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.


Reporting to the Assistant Managers of Health Information Services, the Indexing Registration Clerk (IRC) is responsible for the accurate and efficient pre-registration/registration of inpatients and/or outpatients, registration for emergency patients in STAR and EDIS systems, the ordering of diagnostic tests, utilizing one or more enterprise systems, (STAR, Millennium, PHS) according to Nova Scotia Health Authority’s policies. The IRC will assist patients by providing directional assistance to clinic areas. Also responsible for the daily reconciliation and data quality activities. The IRC minimizes duplicate records and overlap entries and performs data integrity activities. The IRC is responsible for ensuring that all patient records and loose documents are prepared, scanned, indexed and released into OneContent based on established policies and procedures. The HIS department operates 7 days a week.


  • Grade XII plus one year related experience OR graduate of a recognized one year office, admin, or business course

  • Medical Terminology course considered an asset

  • Experience using OneContent is preferred

  • Demonstrated knowledge of Department of Health/Canadian Institute of Health Information requirements an asset

  • Previous Health Care experience of preferred

  • Proven ability to organize workload independently, meet timelines and deadlines

  • Knowledge of various computer software programs

  • Strong communication and interpersonal skills and the ability to communicate effectively with staff, other professionals, patients and families

  • Accuracy and attention to detail

  • Excellent computer and keyboarding skills

  • Ability to function independently as well as a team member

  • Competencies in other languages an asset, French

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

**A skills test will be administered as part of the selection process**

Hours of Work

Long assignment part-time position; 56 hours biweekly

Beginning January 30, 2022 with an expected end date of September 24, 2022

Dates are approximate and subject to change

Salary Information

$20.09 - $21.91 hourly

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Some opportunities may be eligible for our Employee Referral Program. If a Nova Scotia Health employee refers a candidate who is not working for the organization and the candidate is hired, the employee who made the referral may be eligible to earn up to $1000. For more details and instructions, please visit please visit Recruitment - Incentives

This is a Admin Professionals bargaining unit - NSGEU position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Indigenous People, African Nova Scotians, People of Colour, Persons with Disabilities, 2SLGBTQIA+ and Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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