Word/Data Processing Clerk II - Professional Development Section Clerk

City of Edmonton
Full time Full day
$46,690 - $57,973 / year
Edmonton, AB
Word/Data Processing Clerk II - Professional Development Section Clerk December 30, 2023


Job Number
:
45810




**This posting is for one (1) full-time temporary position ending on or before December 30, 2023**


The Edmonton Police Service is seeking a highly organized and competent individual to provide administrative support to the Staff Sergeant and Sergeants in charge of the Professional Development Section which includes the Continuing Education Unit and Investigative Skills Education Program (ISEP). The successful candidate will be responsible for the following duties:



  • Calendar Management: Responsible for managing the Continuing Education Unit calendar, booking training, meetings, appointments, and discretion to reschedule as required.

  • Equipment – ordering, organizing, arranging the necessary equipment for the Staff Sergeant (added programs, laptops, electronics, and general office needs).

  • Answer calls that are received within the Section and either aid/information as required or if needed transfer the call to the appropriate party.

  • Liaise with the Training, Development, and Recruiting Division Administrative Assistant to ensure timely and accurate responses to information requests and other forms of enquires (ex. Tracking sheets).

  • Respond to and/or forward emails to the Staff Sergeant and Sergeants as required as well as any emails received within the Section and provide necessary information and/or follow-up with the appropriate party.

  • Draft Section wide communications for review and approval of the Staff Sergeant and/or Sergeants, prior to distribution.

  • Meeting Support: Preparing agendas, taking minutes, providing correspondence, preparing reports and presentations, and other meeting related duties (e.g., Ordering catering as required, sending out invites, collecting RSVP’s, following up with attendees); review meeting minutes for content and prepare reports as required. Also provide research or history on past meetings, action items and decisions as required.

  • Prepare expense claims as required for Staff Sergeant signature.

  • Maintain detailed financial records of all non-personnel expenditures.

  • Maintain receipts and reconcile monthly visa statements for the Staff Sergeant, flagging any items of concern

  • Booking and managing any training/travelling arrangements for the Staff Sergeant and/or Sergeant(s)

  • Providing CARM support for members by updating and changing when required. This includes adding, removing court notices, vacation, and time off requests. Flagging any irregularities for the Sergeants and/or Staff Sergeants for them to be addressed.

  • Process Section payment of bills/expenses (e.g., St. John Ambulance, Canadian Police College, etc.) for the Staff Sergeants review.

  • Maintain and create Section email distribution lists.

  • Maintain and create Section member lists

  • Assist the Training Coordinator with monitoring of the Tuition Reimbursement email and related duties.

  • Assist the Training Coordinator with the management of the Continuing Education Unit email address.

  • Assist the ISEP Sergeant and Curriculum Designer(s) with the management of the ISEP email address and related ISEP administrative duties.

  • Prepare expense claims as required for Staff Sergeant’s signature.

  • Maintain detailed financial records of all non-personnel expenditures.

  • Maintain the Section material budget: Manage and approve support material purchases to ensure that they are within the allocated budget. Make independent budgetary decisions and ultimately be accountable for the support material budget. Prepare expense claims as required for Staff Sergeant’s signature.

  • Draft memos: transfer notices, temporary acting appointments, favorable notices, divisional recognition, and other memos as required.

  • General Correspondence: Compose and distribute correspondence from general instructions, or in response to inquiries.

  • Code, classify, and file pertinent Section materials into a confidential filing system. Once completed will provide ongoing oversight and maintenance. This will also include maintaining the Continuing Education Unit and ISEP drive.




Qualifications:

  • Completion of the twelfth (12th) school grade including business subjects with an emphasis on word and information processing, or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications.

  • A minimum of two (2) years diversified word and information processing experience.

  • Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.

  • The Certified Administrative Professional (CAP) designation from the International Association of Administrative Professionals (IAAP), the Canadian Certified Administrative Professional designation (CCAP) from the Association of Administrative Professionals, or completion of a relevant post-secondary administrative program (e.g., Grant McEwan, NAIT, etc.) is beneficial.

  • Strong organizational, interpersonal, customer service, and written communication skills.

  • Able to process a high volume of work efficiently and accurately under the pressure of a fast-paced work environment.

  • Experience using JOIN would be considered an asset.

  • As part of your pre-hire screening you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.


COVID-19 Notice: New employees must be fully vaccinated against COVID-19 and be able to provide proof of vaccination. New employees who cannot be fully vaccinated on the basis of a protected legal ground (e.g. medical, religious) may request an exemption.


Hours of Work: 40 hours per week, Monday - Friday. Hours of work may be subject to the terms and conditions of a variable hours of work program.

Salary Range: 21B, Salary Grade: 007, $22.36 - $27.77 (Hourly), $1,788.90 - $2,221.20 (Bi-Weekly), $46,689.77 - $57, 973.32 (Annually).
The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.


General:



  • Civic Service Union 52 members are asked to send a copy of their application to the union office.

  • The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.

  • We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.

  • Please note that the option to work remotely is not available at this time.


The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the provinces. Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.


HR Consultant: CS









Classification Title
: Word/Data Processing Clerk II


Posting Date
: Jan 24, 2023


Closing Date
: Feb 7, 2023 11:59:00 PM (MST)


Number of Openings (up to)
: 1 - Temporary Full-time


Union
: CSU 52


Department
: Organization & Employee Development


Work Location(s)
: Edmonton Police Service Northwest Campus, 18440 127St NW Edmonton T6V 1B1

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