Accounts Payable Coordinator - #194316

Wenco International Mining Systems (www.wencomine.com), a subsidiary of Hitachi Construction Machinery (HCM), provides industry leading, innovative technologies to customers in the mining and material movement sectors, enabling sustainable and safe operations.

Reporting to the Assistant Controller, the Accounts Payable Coordinator is responsible for day-to-day accounting tasks with a primary focus on AP processing. The role handles both internal and external inquiries and provides support to other accounting functions within the department, contributing to accurate financial reporting and efficient operations.

Key Deliverables and Responsibilities:

• Process global vendor invoices, ensuring accurate coding, proper approvals, policy compliance and correct postings to the ERP (Microsoft Dynamics 365 Business Central).
• Perform three-way matching of invoices, purchase orders, and shipping documents to validate accuracy; follow up on discrepancies with vendors and internal departments.
• Coordinate and execute bi-weekly payment runs across multiple bank accounts including domestic fund transfers, international wires, and recurring bill payments.
• Reconcile vendor statements and respond to vendor inquiries in a timely manner to maintain current and accurate account balances.
• Review and process employee expense reports in Concur, ensuring all claims are supported with appropriate documentation and comply with company policies.
• Administer global corporate credit cards, including card application, tracking available credit and processing card cancellations.
• Maintain and update vendor master data, including vendor profile creation and modifications.
• Assist with month-end close activities by preparing key schedules (prepaids, deposits, accrued liabilities), reconciling the accounts payable sub-ledger to the general ledger, and supporting financial reporting..
• Maintain and update foreign exchange rates in the ERP to ensure accurate transaction processing.
• Assist with internal and external audits by providing requested documentation and responding to auditor inquiries in a timely manner.
• Perform other ad hoc duties and support finance team initiatives as needed.

Experience and Knowledge

• 1–2 years of experience in Accounts Payable; experience dealing with multiple currencies and/or in a mining company are considered an asset.
• Post-secondary education in Accounting.
• Strong understanding of basic accounting principles and practices.
• Proficiency in ERP and accounting systems; experience with Microsoft Dynamics 365 Business Central is an asset.

Skills and Abilities

• Proficient in Microsoft Excel, with the ability to create, modify, and interpret spreadsheets using functions such as formulas, sorting, and filtering.
• Intermediate proficiency in Microsoft Office applications (Word, PowerPoint, and Outlook).
• Strong attention to detail with excellent organizational and time management skills.
• Dependable and consistent in delivering high-quality work.
• Strong communication skills with the ability to collaborate effectively across departments.
• Takes initiative to identify and resolve issues and actively contributes ideas for process improvements.
• Team-oriented mindset, respectful, cooperative, and focused on achieving shared goals.
• Results-driven with a proactive approach to problem-solving and accountability.
• Positive and professional attitude leads by example and demonstrates ownership of tasks and responsibilities.

Base salary of $55,000 - $63,000, commensurate with experience and qualifications.

Wenco advances the efficiency and safety of the world’s surface mining equipment through our fleet management systems. We are committed to providing a stable yet exciting work place environment for individual employees to build and grow their career with the Company.

Wenco is an Equal Opportunity Employer.

Disclaimer

The information in this description has been designed to indicate the general nature and level of work performed by employees. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. It is not intended as an employment contract. Job descriptions are subject to change, which may not necessarily affect compensation.

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As our team experiences high volumes of applications, only shortlisted candidates will be contacted. To be considered, please ensure a resume is attached.