Facility Support Representative - #228591

Founded in 2002, the Nuclear Waste Management Organization (NWMO) is a not-for-profit organization tasked with the safe, long-term management of Canada’s intermediate- and high-level radioactive waste, in a manner that protects people and the environment for generations to come.

The NWMO has been guided for more than 20 years by a dedicated team of world-class scientists, engineers and Indigenous Knowledge Holders who are developing innovative and collaborative solutions for nuclear waste management. In 2024, the NWMO selected Wabigoon Lake Ojibway Nation and the Township of Ignace as the hosts for the site for a deep geological repository for used nuclear fuel.

This decision means our office and staff will, in the future, be relocating to Ignace, Ont., and the deep geological repository will be situated in the area of Wabigoon Lake Ojibway Nation and the Township of Ignace. Infrastructure planning and development are underway to support this transition and ensure that both the community and our employees are well served and supported, now and in the future.

Facility Support Representative

One (1) Position Available

Fulltime 2-year Fixed Term

ON-SITE: Core business hours (8:30am-4:30pm)

Position Location: Dryden, ON - 32 Memorial Avenue

Job Summary

Reporting to the Site Manager, Site Characterization, the Facility Support Representative is a key member of the team that is responsible for providing a variety of administrative and clerical services to the NWMO Site Characterization team including but not limited to: shipping and inventory duties, operation and maintenance of office and warehouse equipment, records management and document control support functions, and other duties as required.

Responsibilities

• Working in accordance with prescribed safety procedures and regulations
• Perform administrative service support.

Clerical:

• Perform routine clerical tasks such as mail and courier as required, on daily basis.
• Warehouse sample inventory including tracking, organizing and storing samples to ensure accuracy and availability.
• Creating, processing and filing care and custody forms and records.
• Arrange for and perform printing of material, courier packaging and handling as necessary.
• Maintain stationery, office and kitchen supplies, facility and site supplies ensuring sufficient inventory levels are maintained.
• Maintain task book and documentation related to all aspects of the job.
• Operate and support the maintenance of a variety of office equipment such as printers, scanners, and photocopiers. Carry out equipment inspections, and make minor adjustments, including changing toner, print cartridges, paper supplies, etc.
• Inspect deliveries for damage and completeness compared against shipping manifest. Following up on discrepancies with NWMO shipment requester and shipping / courier company.

Reception:

• Greeting and directing visitors, serving as the first point of contact for guests

Records/Document and WarehouseSupport:

• Perform records management and document control support functions such as scanning, sorting, filing, labeling, retrieval, etc. for various phases of Site Characterization document life cycle management.
• Maintain, sort and keep sample facility and equipment in the facility stocked and in good order.
• Process, distribute and track documentation. Verify details and compile statistics, ensuring deadlines are met, following up, as necessary.
• Working with a variety of commercial software applications (including MS Office suite) to produce correspondence, reports, presentation material, standard forms, numerical data, and other documentation as required.
• Inspect and operate forklift and other material handling devices in support of warehousing and shipping and receiving tasks
• Purchase supplies and deliver to work site as required

Other:

• Assist Facilities and IT with the onboarding/offboarding of employees and contractors: planning for system access, badges, name plates, business cards request, pass card forms, access codes request etc.
• Escalate any IT issues.
• Report any deficiencies to Facilities or IT Help Desk and support resolution.
• Assist Facilities with building maintenance/ management or vendor requests as directed by manager.
• Accountable for the health, safety and well-being of self and others, as per established procedures and standards.
• Other duties as required.

Qualifications and Experience

The ideal candidate will have the following skills and experience.

• Grade 11 or by having the equivalent level of education.
• Demonstrated office support/administration experience.
• Experience in technical warehousing environment or scientific environment is beneficial.
• Strong working knowledge and experience with MS Office (Outlook, Word, Excel, Publisher, PowerPoint).
• Outstanding communication and interpersonal skills.
• Strong sense of urgency, ownership and demonstrated ability to manage competing priorities and tight deadlines.
• Organized, resourceful and is an effective problem solver.
• A quick learner with ability to work independently.
• Committed and collaborative team player and flexible to daily demands.
• Outstanding attention to detail.
• Energetic, hard-working and self-motivated.
• Highly professional.

• Must have a Class G driver’s license or equivalent.

Other Information

Must be eligible to work in Canada and must be able to meet security clearance requirements.

We offer a competitive base salary, health care benefits and a defined benefit pension plan.

This is a site-based role: Onsite – Dryden, Ontario.

The NWMO is committed to contributing to Reconciliation in all its work by co-creating a shared future built on rights, equity and well-being. As an employment equity employer, NWMO actively seeks Indigenous Peoples, members of visible minorities, women, people with disabilities, and additional diverse identities for our workforce. The NWMO will provide accommodation to applicants with disabilities.

We review applications on a rolling basis and encourage interested candidates to apply at their earliest convenience to ensure full consideration.

The NWMO is committed to a fair, transparent, and efficient recruitment process. While we sincerely appreciate every expression of interest, only those candidates selected to continue in the recruitment process will be contacted directly.