Operations & Project Support Specialist - #191351

Are you looking for a dynamic role that combines your analytical skills and business acumen with your interest or experience in human resources? Do you have experience in managing processes and driving projects in the HR space? The Legal Talent team at Osler Hoskin & Harcourt LLP is responsible for specialized HR strategies and operations for law students and associates at Osler and we are looking for someone to join us as an Operations & Project Analyst in our Toronto office.

Reporting to the Chief Legal Talent Officer, the Operations & Project Support Specialist will play a key role in supporting and optimizing operations, administration and project management, of the Legal Talent department. The position will participate in planning, organizing, managing and implementing various initiatives and tasks in support of the operational and financial success of the department.

Major Responsibilities:

• Support full cycle of projects from proposal to implementation, including approval process and business requirements
• Monitor and manage project life cycle to ensure commitments are achieved within agreed upon time, cost, and quality parameters
• Proactively identify, quantify, and track project issues and risks to ensure timely resolution and successful outcomes.
• Assist in the development of current and future department operational goals and major projects
• Develop, monitor, and present of key reports and financial analysis in relation to the management of departmental performance
• Report and track performance against department goals and objectives
• Support the human resources activities for the department, such as, assisting with succession planning, staffing requirements, organizational design, org charts, professional development and training for the team
• Support regular national and functional legal talent management meetings (agendas, scheduling, action items, follow ups etc.)
• Develop presentations and reports in relation various matters (for buy-in; for status updates; to present data; to educate; for decision making purposes etc.
  
  

Position Requirements

Education and Experience

This position requires a university degree in a business administration related field and 3 to 5 years of experience. Experience in human resources and professional services is preferred. An equivalent combination of education, training and experience may be acceptable.

Knowledge and Skills

• Strong analytical skills with attention to detail and accuracy
• Excellent judgement and problem-solving skills
• Excellent organizational and project management skills
• Excellent communication skills, both oral and written
• Proactive approach to work, with a growth and continuous improvement mindset
• Superior time management skills in order to efficiently multi-task and prioritize
• In-depth knowledge of Word, PowerPoint, and Excel
• Experience in project management and knowledge of human resources is an asset
  
  

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted.

No agencies or phone calls/emails please.