Office Assistant - #225527

Looking for a dynamic role with variety and purpose? Join our team as an Office Assistant and play a key role in supporting day-to-day operations across a range of exciting projects and business ventures.

As a valued member of the SMF HQ team, the Office Assistant is the first point of contact for visitors and supports smooth operations across various departments. The Office Assistant oversees the office environment, facilitates efficient communication, and supports tasks across multiple business ventures, including the Savoy Hotel and Bloom Nightclub.

• Contract Dates: June 15 to late September 2026.
• Work Schedule: This is a full-time position with a Monday-Friday schedule.
• Work Location: This position will work primarily at our office in Nelson, BC, and will not work at the festival site.
  
  

Roles and Responsibilities:

• Provide comprehensive administrative support to staff and management.
• Manage incoming and outgoing mail, deliveries, and mail runs.
• Welcome visitors, direct them to appropriate personnel, and provide general office reception support.
• Maintain office cleanliness and order (e.g., watering plants, restocking supplies, coordinating with cleaning services, implementing recycling programs).
• Manage office and kitchen inventory; proactively address building maintenance needs.
• Provide additional support at the Savoy Hotel, Bloom Nightclub, and Billy's Auto Service Ltd. as required. (ie- Assist with guest services, housekeeping, and liquor inventory checks, recycling)
• Organize team events and festivities to boost workplace morale.
• Facilitate clear communication across business units
• Assist with procurement for the festival.
• Assisting with merchandise inventory & supporting the graphic design team.
• Perform other duties as assigned.
  
  

Qualifications:

• Minimum one year of office administration or other relevant experience.
• Proficient in Microsoft Office Suite & Google Workspace; quick to learn new software.
• Detail-oriented with a keen eye for accuracy.
• Valid Driver’s license with a clean driving record.
• Valid passport (an asset for occasional cross-border tasks)
  
  

Attributes and Capabilities:

• Excellent communication skills, both written and verbal.
• Self-motivated, adaptable, and proactive.
• Strong problem-solving abilities with a sense of urgency.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks effectively.
• Supports process improvements and offers efficiency suggestions when appropriate.
• Works well independently and as part of a team.
• Respects cultural diversity and maintains a bias-free workspace.
• Reflect the Shambhala spirit through kindness, inclusivity, and a welcoming approach!
  
  

The Perks:

At Shambhala, we're not just about the music; we're about creating an incredible experience for our team too. Here's what you can look forward to when you join us in a contract position:

• Team Yoga Classes: Dive into wellness with complimentary yoga sessions for our HQ team in the off-season. Let's embark on a journey together toward enhanced well-being and mindfulness!
• The "20cm Rule": If Whitewater gets at least 20cm of snow overnight, Shambhala HQ staff have the option to take the morning off to enjoy the powder before heading to work.
• Savoy Hotel Discounts & Bloom Nightclub Shows: Enjoy exclusive discounts on stays at The Savoy Hotel for you and your loved ones! Plus, as part of the Shambhala HQ team, you can attend selected shows at Bloom Nightclub free of charge. .
• Casual Dress Code: Embrace your individuality with our flexible dress policy.
• Competitive Salary: We offer a competitive salary that aligns with industry standards.
• Unique and Exciting Work: Joining Shambhala HQ isn't just a job—it's a unique experience! Shambhala HQ staff get an insider's look at the festival, from planning to execution. Dive into the magic of Shambhala firsthand!
  
  

Ready to join the team? Submit your resume and cover letter below.

Pay Rate:

$20-22 per hour

Shambhala Music Festival is committed to employment equity. We strongly encourage applications from Indigenous peoples, Black people, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.

Please watch the video below for an inside look at the culture you’ll be joining at Shambhala Music Festival!